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Sap User Lifetime Management Faq
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Sap User Lifetime Management Faq

Anipe Abraham 17 September 2020

Sap User Lifetime Management Faq , S-user, or SAP–user, is a unique identifier than allows you to login to your SAP products, report an incident, download software, configure connections, and more. Your S-User ID contains the letter ‘S’ followed by a string of numbers (e.g. S0000000009).

1.How do you prevent an S-user ID from expiring?

The customer and partner User Administrators can use the SAP ONE Support Launchpad “Support User Management” tile to check the ‘Expiry Date’ of their users. One can extend the expiry date via the ‘Action’ column. Some icons are greyed out because these S-users have the User Administrator function and, by default, have an expiry date of 31.12.9999.

As a User Administrator, you will receive an email notification on the first day of the month if any S-user IDs are expiring during the upcoming 90 days. The system will notify S-user ID owners via email 30, 14, and 2 days before expiration.Sap User Lifetime Management Faq

2.Is the ‘last login’ date used for automatic extension of the S-user validity date?

No. There is no automatic extension capability within the S-user Lifetime functionality. During the creation of a new S-user ID, the validity period defaults to 2-years.
The User Administrator can further extend the validity date if needed.

The ‘last login’ date can be used by the User Administrator to determine whether the S-user ID is still being used

3.How do you determine if an S-user ID will expire?

You may check the status and expiration date of an S-user ID via the “Support User Management” tile.
he User Administrator also receives a monthly notification if any S-user IDs will expire within the next 90 days.Sap User Lifetime Management Faq

4.What does an “inactive” status mean?

An S-user ID gets the “inactive” status when their S-user ID information does not have valid email address information.

5.What will happen to my trainings or Certifications if my S-user ID has expired or gets deleted?

An individual’s certification will continue to be visible for any S-user ID provided their email address is maintained. Therefore, if your S-user ID has expired, request your User Administrator to reactivate your ID.

6.What will the email notification look like for User Administrators and S-user ID owners?

A copy of an email notification to the User Administrator is shown below. To ensure that this email is received, please make sure that emails from notification-service@sap.com is whitelisted.

7.How do I ensure I can see error messages if I use S-user IDs that are either expired, inactive or deleted in SAP Solution Manager?


Follow instructions from SAP Note 2945427 which will enable you to get an error message when trying to forward an incident from SAP Solution Manager to SAP Support.Sap User Lifetime Management Faq

Thanks & Regards,
Anipe Abraham,
SAP HCM | SuccessFactors Employee Central Consultant | Recruitment Management | ONB 2.O | ECP | PCC | Corporate Trainer.

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